Short Term Scientific Mission grants


Short Term Scientific Missions (STSM) are inter-laboratory exchange visits aiming at strengthening the Action by allowing scientists to go to an institution or laboratory in another COST country to foster collaboration, to learn a new technique or to take measurements using instruments and methods not available in their own institution.

The STSM grant programme is open to researchers and clinicians of any age. Early Stage Researchers (ESR, less than 8 years after obtaining a PhD) are particularly encouraged to apply, as STSMs provide an excellent platform for broadening the scientific horizon, learning new technical aspects, creating new collaborations and experiencing different working environments.


Instructions to apply

STSMs are available at the SYRA3 Action. The duration of an STSM should be between a minimum of one week (five working days) and a maximum of three months. For ESRs the Management Committee (MC) may approve an extension to a duration beyond three months, but normally not more than six months in total. Details regarding the rules, financial support, deadlines and procedure to apply can be found in the Vademecum (Part 1), chapter 6. In brief, the steps that the applicant must take are the following:

  1. Obtain the written agreement from the host institution.
  2. Use the COST on-line registration tool to complete an application form—see a specimen below. The registration tool can be accessed here. 
  3. Send the completed application form by e-mail to: (i) the host institution of the STSM; (ii) the MC Chair; and (iii) the STSM Coordinator. The applicant may also include any additional documentation to support the application, such as C.V., workplan, list of publications, motivation letter and letter of support from the home institution.

The decision will be communicated to the applicant by the Grant Holder within 15 days of submission.

Applications should be placed at least 45 days before the anticipated starting date. Exceptions might be possible, but must be agreed by the STSM Manager and the MC Chair before submission. 


After the STSM

The grantee must submit a short scientific report to the host institution and the MC Chair (or the STSM Coordinator) within 30 days after the end of the stay. The MC Chair or STSM Coordinator is responsible for approving the scientific report and informing the Grant Holder that the STSM has been successfully accomplished. After approval, the Grant Holder will execute the payment of the grant. More details are given in the Vademecum (Part 1), chapter 6.


Specimen of the Application Form




Completed STSMs


Researcher Name Number of days
Third year
Mattia Donzelli 181
Pauline Fournier 94
Stefan Bartzsch 22
Blaz Zupanc 90
Enver Alagoz 28
Giordano Traini 75
Elisabeth Schültke 28
  Second year
Mattia Donzelli  154
Blaz Zupanc 61
Giordano Traini 61
J. F. Adam 46
Elke Brauer-Krisch 15
Stefan Bartzsch 12
Elisabeth Schültke 17
F. Jaekel 18
P. Peliccioli 5
G. Barbone 5
First year
Stefan Bartzsch 15
S. Eismann 22
V. Del Grosso 13